Box-It

Advertiser Profile

Romsey Advertiser: Box-IT

Romsey Advertiser: Box-It

Shredding

Romsey Advertiser: Box-It Shredding

Box-it operates a national network of 14 secure Document Management facilities covering everything from storage, scanning, process outsourcing and shredding. The business started in Hampshire and our head office is on the outskirts of Winchester, we are fortunate to have won many awards particularly around innovation within our industry and our growth has been steady over the last 27 years, now employing nearly 200 people in the local area. The emphasis on providing the best customer service has always been a major driver.

We offer a secure nationwide service to enable you to dispose of unwanted or end of life documents, files, paperwork and or boxes. Through our confidential document shredding services, we can offer a range of choices to meet your needs. We can destroy end of life documentation held in storage with Box-it while also arranging collection of documents from you to be shredded offsite. In certain instances we can even provide onsite shredding services. In addition we can also destroy Hard disks.

We can offer flexible collection options either on demand or on a specified and arranged date - whichever is easier for you. Using a variety of sacks or secure containers for in-house collection, we'll take your documents away and start the shredding process immediately. All documents will be shredded under video surveillance within 24 hours of collection, so you can guarantee that your information will be securely disposed of. Certificates of destruction will also be provided which adhere to relevant legislation and these provide you with a record of precisely which documents have been shredded.

Whilst your papers are destroyed under written contract, our efficient barcode system also ensures a fully audited document trail to keep track of your documents during every step of the process.

Box-it is committed to making a difference to the environment through our recycling initiatives. Documents that are destroyed on your behalf will be recycled and made into new paper-based products to follow legislation on the pre-treatment of waste. In addition, we were the first in our industry to achieve ISO 14001 (environmental management systems accreditation) and through our partnership with the Castle Howard Arboretum, we'll plant a new tree for every 500 sacks that are shredded.

Online Document Management

Romsey Advertiser: Box-It Online Document Management

Cloud Technology is now mature and Box-it through Omnidox have been providing a secure, hosted document management solution to clients large and small for approaching 15 years. Omnidox is a web enabled platform for managing all your business content (including; digital paper records, email, office documents).

It provides full document management capability to support controlled user access, retention management, search & retrieval, the capability to share records and business processing functionality, to support specific functional requirements such as HR, Invoice Processing and Correspondence Management (Digital Mailrooms).

Get Information on Demand with Omnidox an innovative, award winning, cost effective, simple to use solution used by organisations such as M&S, Heineken, Centrica, Virgin, Treasury Solicitors and many others.

In parallel Box-it are able to provide industry leading data capture and scanning services for high volume scanning, scan-on-demand and day forward services. We also utilise best of breed document capture technologies and operate through our state of the art scanning facilities, allowing your business to instantly access the information you require at any given time.

So say goodbye to lengthy document retrieval processes, and save your business time and money with our capture and document scanning service.

When it comes to scanning documents, here at Box-it we have the experience to deliver excellent results for our customers. We scan over 100 million pages a year for a range of organisations.

This experience has enabled us to develop an advanced document scanning infrastructure, Government accredited security, and award winning technology. Operating from all Box-it sites, including our UK digital processing centres at Houghton Regis (near Dunstable) and head office site at Winchester, we'll ensure that your documents are captured and your archive is available when you need it.

Paper Document Management

Romsey Advertiser: Box-It Paper Document Management

Many organisations across the UK are seeing the requirement to hold on to paper documents increasing due to compliance requirements and facilities costs are increasing all the time. It may be that you are running out of space, or your current provider is proving costly, alternatively it might be increasingly difficult to retrieve documents in a timely fashion.

If managing paper is costing you time, space, money, and resulting in compliance issues, then Box-it has a range of solutions to meet your demands. At Box-it we can enable your organisation to reduce costs, save office space, address compliance issues and become more efficient by letting us take care of your paper document management. As a leading provider of document management solutions for both public and private sector organisations, with over 27 years’ experience Box-it is well placed to meet your needs.

Operating on a nationwide level, with 14 sites across the UK and Ireland, our paper document management services include secure document storage and archiving, instant record retrieval, and physical delivery of your documents.

Regardless of where you are based, we can collect your valuable documentation from your premises using our fleet of secure vans and take your papers back to our secure, spacious and humidity-controlled storage facilities.

Documents can also be swiftly retrieved from our facilities, delivered to you when needed, and even scanned on demand within hours. All processes are compliant to established ISO accredited procedures. With Box-it you don't need to worry about your documents going missing. Our advanced barcode tracking system reduces the risk of mislaid and inaccurate labelled files and boxes.

Our online document management service will also allow you to trace, track and request files from a remote location, and comprehensive audit tracking will ensure full compliance with data protection legislation too. We provide an award winning online records management service called Omnidox Records Manager which provides a secure document lifecycle management solution.

You may require further support in terms of understanding your documentation and as such we can provide a service to catalogue your records through our own specialist teams as well as securely destroying your records when they are no longer required.